PRTB Frenquently Asked Questions

Welcome to the MyRentConnect blog where we bring you the latest news and insights into the rental market across Ireland. Our specialist service connects landlords and renters offering a low cost alternative to traditional letting agents.. In today’s blog post we shine the spotlight on the PRTB and what this means to both landlords and renters. Check out our handy guide to all you need to know about the PRTB below.

What is the PRTB?

PRTB stands for The Private Residential Tenancies Board and was set up in 2004 after the Tenancies Act. The organisation was set up to resolve disputes between landlords and tenants and offers protection to both parties when resolving a dispute. The PRTB also requires that landlords must register their tenancies with the PRTB.

Who is responsible for registering a tenancy with the PRTB?

It may come as no surprise but is the responsibility of every landlord to register a new tenancies with the PRTB within one month of the start of a new tenancy (Usually taken as within one month of the first payment of rent).

Once the tenancy agreement is registered with the PRTB it will be given a unique registration number known as the ‘RT Number’. This one of a kind registration number is provided to both the landlord and tennant.

How do I register with the PRTB as a landlord?

Registration of a tenancy with the PRTB is a straightforward process and can be done online via www.ptrb.ie. You can also download the registration form (PTRB1) from their website and post it to  Registrations, Private Residential Tenancies Board, PO Box 11884, Dublin 2.

Are any properties exempt from the PRTB?

The Residential Tenancies Act of 2004 applies to the private rental sector and the following types of properties do not have to be registered:

  • Business premises, even where partly residential (subject to the landlord and tenant amendment Act 1980)
  • Formerly rent-controlled sector
  • Long Occupation Equity lease tenancies
  • A dwelling let by or to a public authority or voluntary housing body
  • A dwelling occupied under a shared ownership lease
  • A holiday let
  • A dwelling in which the landlord is also resident
  • A dwelling in which the spouse, parent or child of the landlord is resident and there is no written lease or tenancy agreement
  • A dwelling that is occupied rent free
  • A dwelling available to rent but not yet let to a tenant

When do I have to register a new tenancy with the PRTB?

You have one month from the start of a new tenancy to register a new tenancy agreement with the PRTB. Remember, this is a very important step not only because it is a legal requirement but you also can be charged a late fee.

Is registering with the PRTB an annual requirement?

No. However, the registration of a tenancy with the  PRTB lasts the length of the tenancy agreement but can only last a maximum of four years meaning that after four years the tenancy must be registered again with the PRTB. Of course, once the tenancy ends and a new tenancy is in place a new registration must be applied for with the PRTB.

What happens of my tenant moves out and a new tenant moves in? Do I have to register with the PRTB again?

If tenant A moves our then it is the end of their tenancy. New tenant B who moves into your property will need to be registered with the PRTB. However, say the tenancy agreement was with multiple tenants and 3 out of the 4 move out (for example) then you just need to update the details with the PRTB as their is still an original tenant from the first agreement. There is no additional charge for updating your tenancy details.

If there are changes to the tenancy that is registered, do I need to update the PRTB?

Yes, the PRTB must always be informed of changes to the details that were registered. Thankfully, there is no fee for when you update the tenancy details. If the amount of rent changes the PRTB must be informed within a month of the change

Registration Fees

Please find below the registration fees with the PRTB in one handy table.

If the tenancy start date is on or after the 1st January 2011:

Registration Fee (paid within one month of commencement date) €90
Late Fee (application to register not submitted within one month of commencement) €180
Multiple Tenancies* €375

 If the tenancy start date is on or before the 31st December 2010

Registration Fee (paid within one month of commencement date) €70
Late Fee (application to register not submitted within one month of commencement) €140
Multiple Tenancies* €300

As we have previously mentioned, no fee is required to update the details of an already registered tenancy.

How can I pay my registration fees with the PRTB?

There are a variety of methods that you an use to pay your registration with the PRTB either online, via bank draft, postal order or a cheque sent with the PRTB1 form. We would recommend paying the registration fee online as, in our experience, this is the quickest method.

Is the PRTB tax deductible?

We have good new! Yes, the PRTB is tax deductible and counts as an allowable expense. Landlords must comply with the PRTB in order to claim for the interest paid on monies borrowed for the purchase, improvement or repair of their rental property. Not many landlords know this and we recommend that landlords register with the PRTB as a way to claim their mortgage interest.

What happens if I don’t register? Is there a penalty for not registering?

To start it legally required that landlords register all of their tenancies with the PRTB. If you as a landlord fail to register with the PRTB you can be fined up to 4,000 and/ or be sentenced to up to 6 months in prison. Failure to register also risks incurring a daily fine of 500.

If I rent a room in my house, do I need to register as a landlord?

No, if the landlord is also a resident within the property then you do not need to register with the PRTB?

Do I need to have a BER Certificate to rent my property?

Yes, from the 1st of January 2009 having a BER  (Building Energy Rating) Certificate is required for all properties that are rented.  Please check with www.seai.ier as there a few examples of properties that are exempt. A BER certificate is also a deductible cost against your rental income.

I use a management company to look after my tenancy, do I still have to register with the PRTB?

Yes, it is not the management’s company to register with the PRTB. Remember, the agreement is between you as a landlord and your tennant which requires you to register.

What are the benefits of the PRTB for renters?

As a renter the PRTB is there to help you resolve any dispute that may occur between your landlord and you. Finding a landlord who is not PRTB registered is also a huge red flag as being PRTB is a legal requirement for all landlords in Ireland.

What are the benefits of being PTRB accredited for landlords?

Aside from being a legal obligation to all landlords in Ireland, the PRTB is there to assist in resolving any disputes that may occur between your tenants and yourself.

How can My RentConnect help with PRTB registration?

MyRentConnect assists landlords with PRTB registration as part of our premium offering. Stop wasting money on letting agent fees  and try our low cost, high quality alternative. Our package includes advertising and marketing the property, managing the application process, scheduling viewings, lease agreements, reference checks, PRTB registration and more.  All for a fee of just €189 on a no foal no fee basis. Essentially the landlord does the viewings and we do the rest. Looking for a low cost alternative to landlords? Sign up to our premium offer today and let MyRentConnect work for you.